Setup Folder Permissions
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Included is an explanation of the permission structure, and a few sample folder structures are provided. These will give you ideas towards setting up your organization's permissions.
Other Related Topics:
Setup Password Folders
Department Team Access
Department Teams can be separated into their own folders, and assigned their own levels of access. Below is a great example of what an organization folder may look like.
To get started, first add branches under the Root folder, for example:
- Client 1
- Client 2
- Common Shared
- list of things all employees access
- Department 1
- Department 2
Example Folder Structure
Example of Granting User Access
Here is an example of assigning access to user roles on these folders. This explains what access the users/roles will have when granted.
Granting Access to a User or Role:
Add access for role A: directly on Root folder
A will inherit access to everything, all subfolders, and entries including: Accounting, Department folders, HR, IT, etc.
- Add access for role B: with access on IT
B will also have access to IT, Networking, and Servers
- Add access for role C: with access to IT and HR
C will NOT have access to Accounting, Department 1, or Department 2
- Add access for role D: with access on Accounting Sub1
D will only have access to Accounting Sub1
Folder Permission Structure
The permission structure is hierarchical.
User access is usually assigned on a folder (e.g. Root):
Folder Access will include access everything underneath it: all Folders / Subfolders / Entries (see example above).
- New subfolders / entries will also be automatically accessible.
- The permissions automatically spread throughout the whole subtree underneath
Access can be Blocked: the access continues until a Sub-Folder or sub-Entry is Blocked.
- By default users are given the User role. Providing access to this role is giving access to everyone.
- By default the admin user is assigned the Administration Role on the Root folder. It will have access to everything below it, unless the permission inheritance is manually Blocked.
For examples of using restricted administrative users, see: Limited Admin Access